Facility Request: Scheduling Form

** All requests must have appropriate Staff approval prior to submission of form. Submission of this form does not guarantee a date/facility. Verbal and email requests are not accepted.

** Clean-up of facility immediately after use is mandatory. All trash/garbage MUST BE gathered and taken to the dumpster located on-site after each event. If used, church-owned linens and towels must be cleaned and returned to their storage area within 2 days of the original event. Space must be restored to its original condition/configuration including chairs, tables, utensils, dishes, linens, technological devices, materials, etc.

The following has been established relative to the physical use of all Lumen Christi Catholic Church facilities, including the school buildings, the gymnasiums, the parish office buildings and the church buildings and their annexes.

FACILITY USAGE APPROVAL PROCESS

1. Committee/parishioner must seek and obtain the approval and signature of their appropriate Staff Liaison (e.g. per Ministries Handbook) or Director prior to submitting their request for a date and facility.
2. The Parish centralized calendar system is used for the scheduling of facilities. Request for use of facilities must be made WELL IN ADVANCE. Submission of a request DOES NOT guarantee availability of a facility.
3. The “Facility Request Scheduling Form” is available on the Lumen Christi Parish website, at the parish office, and by email. It must be completed and submitted to the parish office, preferably by ONE MONTH in advance of the requested date.

FACILITY AVAILABILITY

1. The suggested priority of facility usage bookings is as follows:
   1. Church/Sacramental events/School/Catholic Formation events
   2. Maintenance necessities/Parish Council events/Commission/Committee events/Staff events
   3. Archdiocesan events/All other non-Ministry, yet Parish-related meetings, group events, activities
2. Facilities are available between the hours of 7:00 am and 10:00 pm. Activities that span overnight hours must be approved and advised as to security responsibilities.
3. Keys, audio visual equipment, supplies (easels, paper, markers, plates, cups, etc.) and any other parish owned equipment necessary for an event must be picked up during regular business hours and not more than one day in advance of the event.
4. The use of parish facilities is limited in accordance with the parish mission statement and parish purpose.
5. Pre-scheduled events may be canceled, pre-empted or re-scheduled if emergencies arise.

FACILITY RESTRICTIONS

1. Facility use will be confined to the area(s) indicated on the “Facility Request Scheduling Form,” plus normal entry access and restrooms.
2. There will be no alcoholic beverages served in the school or church facilities without prior permission.
3. Smoking is not allowed in any building. “Smoking” includes the use of any tobacco products, electronic smoking devices, & e-cigarettes containing nicotine cartridges and vaping devices.
4. Decorations, posters, fliers, etc. may not be affixed in a manner that may damage church property and must be removed at the conclusion of event.
5. Lumen Christi Catholic Church does NOT authorize the lending or borrowing or renting of portable, church-owned property and does NOT allow any church-owned property to be removed from the premises by parishioners or staff.
6. All church-owned equipment/property will be returned to its original location and condition, immediately after use. This includes chairs, tables, utensils, etc.